REQUEST FOR QUALIFICATIONS (RFQ)

Gymnasium Bleachers

Southwood Elementary School

The Lenoir County Public Schools Subject: Request for Proposal –

Gymnasium Bleachers Installation

Lenoir County Public Schools is seeking proposals for the installation of new gymnasium bleachers at the Southwood Elementary School Gymnasium located at 1245 Hwy. 58 South, Kinston, NC 28504. We invite interested vendors to submit a proposal for the specified services outlined in this Request for Proposal (RFQ).

Scope of Work:

The selected vendor will be responsible for the following:

1. **Site Visit and Assessment:**
Conduct a thorough site visit to assess the current condition of the existing bleachers, measure the available space, and identify any specific requirements or constraints.

2. **Design and Configuration:**
Propose a suitable bleacher design and configuration that meets the needs of our facility, taking into consideration seating capacity, accessibility, safety standards, and any other relevant factors.

3. **Product Specifications:**
Provide detailed specifications for the proposed bleachers, including materials used, dimensions, weight capacity, safety features, and any optional accessories.

4. **Installation:**
Outline the installation process, including estimated timelines, manpower requirements, and any potential disruptions to regular facility operations.

5. **Compliance and Certification:**
Ensure that the proposed bleachers comply with relevant safety regulations and industry standards. Provide certification or documentation as necessary.

6. **Warranty and Maintenance:**
Offer information on warranty coverage for the installed bleachers and propose a maintenance plan to ensure their longevity and optimal performance.

7. **Cost Proposal:**
   Provide a detailed cost breakdown, including the cost of the bleachers, installation fees, any additional charges, and applicable taxes.

Site Visit:

An on-site pre-bid walkthrough will be conducted on Tuesday, September 3rd, 2024 at 10:00 am. Please report to the Main Office at Southwood Elementary School at arrival to be escorted to the gym.

Proposal Submission:

Interested vendors are requested to submit their proposals no later than September 6, 2024, at 3 pm to the following address:

Lenoir County Public Schools
Attention: Mr. Nicholas E. Harvey II
2017 W. Vernon Ave. 
Kinston, North Carolina 28504

Evaluation Criteria:

1.     Expertise and past performance in projects (25%)

2.     Sustainability in design (20%)

3.     Timeline for completion of project (15%)

4.     Compliance (15%)

5.     References (10%)

We look forward to receiving your proposal by Friday, September 6, 2024 by 3 pm. If you have any questions or require additional information, please contact Athletic Compliance Support Coordinator, Lisa Smith, at 252-560-7106.

Sincerely,

Nicholas E. Harvey II
Assistant Superintendent
Lenoir County Public Schools

Information required to respond to the RFQ is available on the school system's website at: www.lcpsnc.org.